Privacy policy

 Privacy statement and Cookie Policy

For the purposes of the Data Protection Act 1998, and under the General Data Protection Regulations the Data Controller is Further Education Trust for Leadership, Registered Address:  Eversheds House, 70 Great Bridgewater Street, Manchester, M1 5ES. Mailing Address: 6 Trull Farm Buildings, Tetbury, Gloucestershire, GL8 8SQ. Company no 8514906   Registered charity no 1154358.

This privacy policy sets out how Further Education Trust for Leadership uses and protects any information provided to us.  We will only collect the minimum amount of information necessary in order to carry out the charitable aims of Further Education Trust for Leadership or to comply with our legal responsibilities.

 

What kinds of information do we collect and how long is it kept?

Funding applications

Where personal information is submitted within a funding application the applicant is responsible for confirming that the written agreement and permission of any individuals identified in an application has been obtained to pass their personal information to Further Education Trust for Leadership.   Information collected may include name, title, contact information, job role, employer, previous and current work and research experience.  We encourage you to provide only personal information that is directly relevant. We will only use this information for the purposes of assessing an application, managing or monitoring any funding awarded, related administration, research and analysis purposes and annual reporting.  The information may be retained for up to 7 years after application where unsuccessful and from the end of the funding period when successful.  We process this information as it is a legitimate interest of the charity to assess and monitor funding applications and awards.  If you feel that our legitimate interests are not appropriate, you have the right to object to our processing of your data on this basis.

Service proposals

If personal information is submitted within a proposal the proposing organisation is responsible for confirming that the written agreement and permission of any individuals identified in the proposal has been obtained to pass their personal information to Further Education Trust for Leadership.   Information collected may include name, title, contact information, job role, employer, previous and current work experience.  We encourage you to provide only personal information that is directly relevant.  We will only use this information for the purposes of considering a proposal, managing or monitoring any contract awarded.  The information may be retained for up to 1 year after the proposal when unsuccessful and 7 years after the contract end when successful.  We process this information as it is a legitimate interest of the charity to assess, administer and monitor service proposals and subsequent provision.  If you feel that our legitimate interests are not appropriate, you have the right to object to our processing of your data on this basis.

Trustee applications and Information

Information collected may include name, title, contact information, job role, employer, previous and current work experience, research and interests.  If you are unsuccessful we will only use this information for the purposes of assessing an application and related administration.  The information may be retained for up to 1 year.  This information is processed because you have given your consent and you can withdraw your consent by contacting us

For successful applicants we may also collect bank account details to enable us to process expense payments and this will be deleted within one month of the final payment being made. This information is processed because you have given your consent and you can withdraw your consent by contacting us.  Additional information collected includes full name, date of birth, nationality, country of residence and other appointments so that the appointment can be processed.  This along with information collected as part of the recruitment process may be retained for up to  7 years after the end of the appointment where successful.  The basis for processing this information and information collected during and retained subsequent to successful recruitment is legal obligation.

Registrations for our mailing list

Information collected may include name, contact information and marketing permissions.  We will only use this information for the purposes of providing you with sector updates, event information and news of FETL resources.  We process this information because you have given your consent.  The information may be retained until you withdraw your consent by contacting us directly to request removal or unsubscribing by using the option at the foot of our electronic mailings.

Registration for events

Information collected may include name, job role, organisation name, contact information, dietary and access requirements and marketing permissions.  We will only use this information for the purposes of providing you with details about the event and related material and the opportunity to sign up for our mailing list.  The information may be retained for up to three months after the event and thereafter in anonymised form.  This information is processed because you have given your consent and you can withdraw your consent by contacting us.

Photographs

Photographs may be taken at FETL events, we will make you aware of this before you attend an event and ask you to indicate if you do not wish to be included in photographs.  Where images are taken or used of you for a specific promotional purpose such as to promote funded work you will be asked to complete a consent form.  This information is processed because you have given your consent and you can withdraw your consent by contacting us.

Video

Video may be recorded at FETL events and webinars for the purpose of sharing the speeches or discussion more widely.  We will make you aware of this before you attend an event and ask you to indicate if you would prefer not to be included.  This information is processed because of our legitimate interest in making the material widely available in line with our charitable objectives.  If you feel that our legitimate interests are not appropriate, you have the right to object to our processing of your data on this basis.

Enquiries

Information collected may include name, job role, organisation name, contact information.  We encourage you to provide only the personal information that is directly relevant to your enquiry.  This information will deleted within one year of our last contact.  We process this information as it is a legitimate interest of the charity to assess, administer and monitor such enquiries.  If you feel that our legitimate interests are not appropriate, you have the right to object to our processing of your data on this basis.

 

How we process information

The Further Education Trust for Leadership does not share your data with third-parties for marketing purposes.  We will only disclose your information to third parties to the extent necessary to run the charity and to our service providers, to fulfil any agreements we enter into with you and where required by law or to enforce our legal rights.

We will only use personal information for the purpose for which it has been given, will not keep it for longer than necessary and will destroy the information securely.

As part of our services we may transfer your personal information outside of the European Economic Area.  Whenever we do this we will try and ensure a similar degree of security of data by ensuring at least one of the following safeguards is implemented:

  • We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission; or
  • Where we use certain service providers, we may use specific contracts or codes of conduct or certification mechanisms approved by the European Commission which give personal data the same protection it has in Europe; or
  • Where we use providers based in the United States, we may transfer data to them if they are part of the EU-US Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US.

Cookies

Like many websites when you visit our Site we issue a ‘cookie’ or unique code that allows us to identify your computer. We use the cookie to note the different areas of our website service recently accessed through your computer – it is only used in relation to this website and not in relation to any other websites you may visit. Most web browsers automatically accept cookies, but your browser’s settings can be altered to prevent this. In addition, cookies can be deleted from your hard-drive. How you do this will depend on the internet browser you use. Please refer to your relevant Internet browser manufacturer’s website where you should be able to receive the information you need.

We use Google analytics. These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited. Click here for an overview of privacy at Google.

 

Links to other websites

Where our website contains links to other websites we do not have any control over that other website and cannot therefore be responsible for the protection and privacy of any information which is provided whilst visiting such sites, and such sites are not governed by this privacy statement.

 

How to Access your Personal Data or withdraw your Consent

If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held) or withdraw your consent to information being held.  Please send your request for the attention of the Operations Manager to enquiries@fetl.org.uk or FETL, 6 Trull Farm Buildings, Tetbury, Gloucestershire, GL8 8SQ

 

Changes to our privacy policy

We keep our privacy policy under regular review and we will place any updates on this web page. This privacy policy was last updated on 23/05/18.

You can contact us at any time in relation to this policy at enquiries@fetl.org.uk or FETL, 6 Trull Farm Buildings, Tetbury, Gloucestershire, GL8 8SQ